Google Workspace setup checklist for new businesses

Google Workspace gives small and growing businesses professional email, calendars, documents and video meetings in one subscription. It is quick to start, but a few decisions made early determine how secure and organised it stays.

Domain and email authentication

Verify your domain, then publish SPF, DKIM and DMARC records. These tell other mail servers your messages are genuine, improve delivery and make it much harder for criminals to send email pretending to be you.

Security settings

Turn on these protections from the start:

• 2-step verification enforced for all users
• Security keys or app prompts for administrators
• Alerts for suspicious sign-ins and admin changes
• Restrictions on external file sharing
• Approved third-party apps only
• Mobile device management for phones and tablets

Organise files properly

Store company documents in shared drives owned by the organisation, organised by department or project. Files in personal My Drive belong to individual users and can be lost or orphaned when staff leave.

Groups and calendars

Use groups for shared addresses such as sales@ and support@, and for permissions on shared drives. Set up meeting room calendars so rooms can be booked from Calendar.

Backup and retention

Google keeps your data available, but deleted files and emails are only recoverable for a limited time. A third-party backup protects against accidental deletion, malicious insiders and ransomware that reaches synced files.

Let us set it up

We set up Google Workspace, migrate existing email and files, and configure security so your team starts on a solid foundation.